Privacy Policy

PRIVACY NOTICE

Your privacy with the Western Golf Association / Evans Scholars Foundation

The Western Golf Association / Evans Scholars Foundation ("WGA/ESF" or "we" or "us" or "our") is committed to responsible information handling practices. The primary purpose of this Web Site (www.wgaesf.org) is to be a dynamic resource and tool to help you better connect and interact with the WGA/ESF. We want you to feel secure when visiting our Site and are committed to maintaining your privacy when doing so. You can visit most pages on our Web Site without giving us any information about yourself, but do provide the opportunity to identify yourself for enhanced services and functionality.

In order to fully understand your rights, we encourage you to read this Privacy Policy. The WGA/ESF reserves the right at any time and without notice to change this Privacy Policy simply by posting such changes on this page. Any such change will be effective immediately upon posting.

The following provides an overview of how we protect your privacy during your visit.

What information does the WGA/ESF gather and how is it used?

While you are visiting our Site, WGA/ESF may collect two types of information about users: "Personal Information" (such as name, email address, mailing address, phone, credit card or debit card, personal preferences and other account-related information) and "Aggregate Information" (such as information about how many users log on to the Site on a daily basis).

Personal Information is collected online when you voluntarily submit non-public personal information on the Site by requesting information, making a donation, applying for the Evans Scholarship, signing up for an account or other Services, receiving electronic notices or other similar communications and other similar activities.

Aggregate Information is non-personally identifiable/anonymous information about you, such as pages most frequently accessed by you, time spent on a page or area of the Site, the number of visits to the Site by you, types of browser used by you, cookie preferences or search terms entered by you. Aggregate Information is used in a collective manner, and no single person can be identified by that compiled information (for example, the number of people who logged into the Site in a particular day). Aggregate Information does not personally identify a specific user.

Personal Information That You Provide to Us

We may obtain Personal Information about you ONLY if you elect to give us that information. Types of Personal Information may include the following:

  • Name
  • Address
  • Zip code
  • Telephone number
  • Occupation
  • E-mail address
  • Credit card number and expiration date (for online purchases or donations)
  • University and Grad Year for Evans Scholars and Alumni
  • Country Club affiliation for Par Club Members and WGA Directors
  • Data obtained on the application for the Evans Scholarship (including personal identification numbers, financial history, and other information used to award an Evans Scholarship)

We may request Personal Information, such as your user name or password, whenever you log in to your account and may in limited circumstances ask you to provide credit card information and other personal information when purchasing goods that are offered for sale on our Site or when making a donation online. We reserve the right to request any additional information necessary to establish and maintain your account. Generally, our uses of Personal Information collected online include, without limitation, responding to your inquiry about volunteering time to WGA/ESF, enabling you to make a donation, awarding Evans Scholarships, or providing information, such as sending marketing communications and newsletters.

WGA/ESF will retain your Personal Information for fulfillment of the intended purposes for which such Personal Information is collected. WGA/ESF will establish minimum and maximum retention periods based upon the type of information collected (i.e., sensitivity), the intended purposes and as otherwise may be legally required.

Personal Information shall NOT include any personal information posted or sent by or to you in any public forum (such as a message board) or your Personal Home Page on the Site. Participation in these public forums and WGA/ESF fundraising initiatives requires the public release and dissemination of such information, and thus WGA/ESF cannot commit to treating such information confidentially in the same manner that other personal information will be treated under this Privacy Policy. Participation in these programs is voluntary and thus your consent to certain terms is required before participation is allowed.

Aggregate Information Collected Automatically

When you visit the Site, we automatically collect Aggregate Information about your visit. We can tell the type of computer, browser, and web service that you are using. We also know the date, time, and pages that you visit. Collecting this information helps us design the Site to enhance your experience while on our Site.

WGA/ESF also may use Aggregate Information for internal purposes, such as tracking demographic data and providing targeted content to make the Site more useful to our visitors. The gathering of this Aggregate Information may be accomplished by the use of cookies or web beacons by WGA/ESF and its third party service providers. In particular, WGA/ESF will collect an IP Address from all visitors to the Site. An IP Address is a number that is automatically assigned to your computer when you use the Internet. WGA/ESF may share Aggregate Information with its research grant recipients, content providers, sponsors, service providers or other third parties to advance the goals of research, education, dissemination or information and otherwise in fulfillment of the Promise. We use IP addresses to help diagnose problems with our server, administer our Site, analyze trends, track users' movement on the Site, gather broad demographic information for aggregate use in order for us to improve the Site, and deliver customized, personalized content. IP addresses, however, are not linked to Personal Information. WGA/ESF also may use a unique assigned number located with the Sites URL to determine the website from which you navigated to get to the Site. While this number may not be apparent to you, it does not contain your Personal Information.

What are cookies and how does the WGA/ESF use them?

As part of offering and providing customizable and personalized services, the WGA/ESF uses cookies to store and sometimes track information about you. A cookie is a small amount of data that is sent to your browser from a Web server and stored on your computer's hard drive. The portion of the WGA/ESF Site where you are prompted to log in or that is customizable requires that you accept cookies.

Generally, we use cookies to:

1. Remind us of who you are and to access your account information (stored on our computers) in order to deliver to you a better and more personalized service. This cookie is set when you register or sign in and is modified when you sign out of our services.

2. Estimate our audience size. Each browser accessing the WGA/ESF Site is given a unique cookie, which is then used to determine the extent of repeat usage, usage by a registered user versus an unregistered user, and to help target advertisements based on user interests and behavior.

3. Track your progress and number of entries in a promotion. When a WGA/ESF Site hosted promotion uses cookies, the information written to the cookie indicates the user's progress through the promotion, and may be used to track entries, submissions and status.

4. Measure certain traffic patterns, which areas of the WGA/ESF Site you have visited, and your visiting patterns in the aggregate. We use this research to understand how our users' habits are similar or different from one another so that we can make each new experience on the Alumni Network a better one. We may use this information to better personalize the content that you and other users will see on our Site.

With whom does the WGA/ESF share my information?

The WGA/ESF will not sell, trade, or share a donor’s personal information with anyone else, nor send the donor mailings on behalf of other organizations. We will only share personal information when we explicitly have your permission or under special circumstances, such as when we believe in good faith that the law requires it or under the circumstances described below.

WGA/ESF may need to share Personal Information with third parties in limited circumstances. For example, we may release Personal Information to third parties to perform services such as advising you of our upcoming events, products, volunteer opportunities, and fundraising or processing credit card payments or hosting the Site (and/or features available on the Site). However, such third parties are obligated to maintain the confidentiality of Personal Information and are not authorized to use Personal Information for any purpose other than providing those services.

From time to time, we may be required to provide Personal Information or Aggregate Information in response to a valid court order, subpoena, government investigation, or as otherwise required by law, or if we reasonably believe that you have committed unlawful acts or acts that may endanger the health or safety of another user or the general public. We also reserve the right to report to law enforcement agencies any activities that we, in good faith, believe to be unlawful. We may release certain personal information when we believe that such release is reasonably necessary to protect the rights, property, and safety of others and ourselves.

How do I update, correct or delete my personally identifiable information?

You may edit your WGA/ESF account information and your public WGA/ESF profile at any time by contacting WGA/ESF using the information below:

Western Golf Association/Evans Scholars Foundation
1 Briar Rd.
Golf, IL 60029
(847) 724-4600
info@wgaesf.com

Your WGA/ESF account can be deleted or deactivated, but doing so will result in not being able to access any members-only area of the Site. To delete your account, you may send a request by e-mail to info@wgaesf.com or via mail at the address above. Please include your full name and username.

Residual information will remain within our archive records.

What are my choices regarding collection, use and distribution of my information?

We use contact information to communicate periodically with you about event invitations and publications we feel might be of interest to you. If you do not want to receive such mailings, please contact us.

We do not sell or rent user information to anyone. We will notify you at the time of data collection or transfer if your data will be shared with a third party and you will always have the option of not permitting the transfer. If you do not wish to allow your data to be shared, you can choose not to use a particular service or not to participate in certain promotions or contests. The foregoing notwithstanding, we reserve the right to transfer data in connection with sale or disposition of all or part of our business.

What about sensitive personal data from the Evans Scholarship Application?

During the Evans Scholarship Application Process, we require select sensitive personal data and will collect it through this Site. The references to "sensitive personal data" are to the various categories of personal data identified by data privacy laws as requiring special treatment, including in some circumstances the need to obtain explicit consent. These categories comprise personal identity numbers, personal data about personality and private life, nationality, religious, philosophical or other similar beliefs, trade union membership, physical or mental health or handicap, gender, property matters, or penal or criminal conviction or record (including where a pardon has been granted). When filling out the Evans Scholarship Application you consent to releasing such information. We have taken all necessary precautions to secure this data and ensure that it will not be used in anyway except for the process of awarding Evans Scholarships. If you have any questions about how we use this data, please contact the Scholarship Committee at:

Scholarship Committee
Evans Scholars Foundation
1 Briar Rd.
Golf, IL 60029
(847) 724-4600
scholarshipcommittee@wgaesf.com

What security precautions are in place to protect the loss, misuse or alteration of my information?

The WGA/ESF maintains commercially reasonable safeguards to ensure the security, integrity and privacy of the Personal Information provided by you. Such security safeguards are intended to be appropriate to the sensitivity of the Personal Information collected. To the extent WGA/ESF transfers any Personal Information to third parties, WGA/ESF will use commercially reasonable efforts to assure that such third parties to whom it may transfer any Personal Information have knowledge of this Privacy Policy and provide sufficient protection of such Personal Information. In particular, WGA/ESF requires that a secure session be established using Secure Socket Layer (SSL) when you submit Personal Information to us through your use of the Site to establish an account, use the shopping cart, input credit card or debit card information for payment, and access certain web pages on the Site.

WGA/ESF is committed to properly securing the Personal Information collected online. To help us accomplish this, we take the following steps:

  • We employ internal access controls to ensure that the only people who see your information are those with a need to do so to perform their official duties.
  • We train relevant personnel on our privacy and security measures.
  • We physically secure the areas where we hold hard copies of the information that we collect online.
  • We regularly back up the information that we collect online to insure against loss.
  • We use technical controls to secure the information that we collect online as appropriate, including but not limited to: Secure Socket Layer (SSL), encryption, firewalls, and password protections.
  • We periodically test our security procedures to ensure personnel and technical compliance.

When you are on our Site, your WGA/ESF account information is password protected so that you may edit your account information by using your username and password.

We recommend that you do not divulge your password to anyone. The WGA/ESF will never ask you for your password in an unsolicited phone call or in an unsolicited e-mail. Also remember to sign out of your WGA/ESF account and close your browser window when you have finished your work.

Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us from your personal devices, and you do so at your own risk. Once we receive your transmission, we use appropriate measures to keep your data secure on our systems.

Additional Information

If the WGA/ESF ever changes this privacy policy, we will post any changes on this page, so that you are always aware of the information that we collect, how we use it, and under what circumstances we disclose it.